TRAVEL AND EXPENSE MANAGEMENT — 200k+ USERS, 5-STAR SERVICE

PLUG THE LEAKS AND SAVE MILLIONS WITH 360° VISIBILITY

Gaining a clear picture of your true travel expenditures can pose a significant challenge. While you’re aware of travel costs, pinpointing specific spending categories within that data can be difficult. Delayed expense reports also result in outdated data, hindering effective budget management and forecasting. But what if you could have real-time visibility into all travel expenses? You’d be able to identify areas for cost savings, negotiate better rates with vendors, and drive data-driven decisions to maximise your travel budget. Wouldn’t this level of visibility transform your approach to travel expense management?

Free your team from the frustration of manual reporting

Manual expense reporting processes are a well-documented source of frustration. Employees often find them cumbersome to complete, and your team dedicates significant time to data entry and processing. This time-consuming and error-prone task can negatively impact overall team productivity and morale.

By embracing automation, you can move beyond outdated processes and embrace a smarter, more efficient way of working. Give your team the power to focus on revenue-generating activities by streamlining the expense reporting process. No more chasing after receipts. No more manually entering data. Just a system that facilitates efficient and accurate reporting for all travel-related spending.

See how easy policy compliance can be

Managing travel budgets is a complex undertaking. Without clear guidelines or automated controls, employees might inadvertently overspend during travel, resulting in budget deviations. Traditional expense reporting can also be time-consuming and prone to errors, making it difficult to monitor adherence to budgets.

A robust Travel and Expense Management (TEM) solution can transform this process. By setting clear spending limits and automating approvals, it ensures that all travel expenses comply with company policies. Any violations are flagged immediately, so you stay in control. This way, you can gain peace of mind knowing your travel budgets are utilised responsibly and strategically.

What our customers are saying about us

Bloom was an outstanding delivery partner for a challenging remediation. They closely managed all aspects of the work, took great care to ensure the delivery was “right the first time” and displayed exceptional interpersonal skills at managing different relationships.

Fiona Barnes, ANZ Finance Project Manager

It’s time to think beyond the usual expense reporting

From real-time expense tracking to seamless policy enforcement and detailed reporting, we can work together to streamline your processes. With Bloom’s expertise, you’ll gain a more efficient, transparent, and hassle-free approach to travel and expense management.

Cost control

Effectively manage and control travel-related expenditures, optimising costs and ensuring fiscal responsibility.

Policy compliance

Ensure adherence to corporate travel policies and regulatory requirements, reducing the risk of non-compliance and associated penalties.

Visibility and reporting

Gain real-time visibility into travel expenses, enabling informed decision-making and strategic planning.

Employee productivity

Streamline processes to minimise the administrative burden on employees, allowing them to focus on core responsibilities.

Risk mitigation

Identify and mitigate potential risks associated with travel, ensuring the safety and well-being of employees.

Successful procurement transformation projects

Unearth thousands in savings you didn't know existed

Investing in a Travel and Expense Management Consultant isn’t just about technology. It’s about unlocking the full potential of your travel program. That’s Bloom Consulting’s perspective on Travel and Expense Management — and here’s how we can help you uncover hidden travel costs and seize every savings opportunity.

Customised solutions

We understand that each organisation has unique travel requirements. Our team collaborates closely with clients to develop tailored solutions that align with their specific needs and objectives.

Technology integration

Leveraging advanced technologies, we implement integrated solutions that automate and simplify the entire travel and expense management process.

Policy Optimisation

We assist clients in developing and optimising travel policies to strike the right balance between cost control and employee satisfaction.

Comprehensive Training

Our experts provide comprehensive training programs to empower employees with the knowledge and skills needed to navigate the travel and expense management system seamlessly.

Continuous improvement

We believe in a continuous improvement mindset, regularly evaluating and refining our solutions to adapt to evolving business requirements and industry best practices.

Hear it directly from our clients

Highly respected, highly regarded, highly recommended.

Woolworths Procurement | Transformation Manager

We’ve partnered with Bloom since our SAP Ariba go-live and seen tremendous value. Bloom have tailored their services to complement our internal capability with a focus on customer and supplier support and adoption.

CPO, TAFE NSW

See how much you can save on travel expenses

While tracking travel costs is necessary, gaining a deeper understanding of your entire travel program is crucial for optimising business performance. With Bloom’s solution for Travel and Expense Management (TEM), you can go beyond basic tracking to tackle your most pressing challenges.

Identify hidden costs and optimise travel bookings, and enforce spending limits, ensuring every travel dollar is well-spent.
Streamline policy enforcement, automatically flag potential violations, and ensure adherence to company guidelines
Gain real-time insights into all travel expenses, allowing you to make informed decisions based on accurate and consolidated data.
Free your team from time-consuming manual reporting and make time for more valuable strategic tasks.
Identify and mitigate potential risks via essential tracking tools and real-time alerts.

Fill out the form to schedule your no-obligation strategy session with our Travel and Expense Management experts. In 30 minutes, we’ll discuss your specific challenges and develop a customised plan to maximise the potential of your travel program.

Travel expense management — your questions answered

How does travel and expense management software integrate with existing financial systems?

Travel and expense management solutions integrate with your financial systems through APIs, ensuring seamless data flow.

This integration centralises data, making it easier to track expenses, generate reports, and conduct audits. It streamlines the management process and provides real-time visibility into your financial data.

What features should I look for in a travel and expense management tool?

Key features include real-time expense tracking, automated expense report generation, mobile app functionality, and integration with corporate cards and ERP systems. Look for compliance management, travel booking capabilities, and detailed reporting and analytics.

These features simplify the expense management process and provide valuable insights for better budgeting.

How can travel and expense management help with compliance?

The solution enforces expense policies by setting spending limits and flagging non-compliant expenses. It provides real-time tracking and automated workflows to streamline the approval process. Detailed reporting and audit trails also help ensure transparency and accountability.

How can I ensure that employees follow our expense policies?

The key to a successful travel and expense management system lies in clear communication and smart utilisation of technology. Start by ensuring all employees are familiar with your travel and expense policies through accessible documentation and comprehensive training sessions.

Your expense management solution can also be a powerful ally. Leverage its capabilities to automate policy enforcement, which minimises errors and streamlines the process for everyone.

To further ensure compliance and catch any inconsistencies early on, establish a regular schedule for reviewing and auditing expense reports.

How can travel and expense management help with budgeting and forecasting?

Blind budgeting for travel expenses is a recipe for disaster. Travel and Expense Management (TEM) offers a solution by centralising spending data, providing real-time insights, and allowing you to see where your travel budget truly goes.

This data becomes the foundation for data-driven budgeting and forecasting. By setting spending limits and automatically categorising expenses, TEM helps transform budgeting from guesswork to a data-driven approach.

How do I handle expense reimbursement for employees?

Ensuring a smooth experience for employee expense reimbursement is crucial. Two main approaches are most commonly used:

Direct Expense Accounts: Providing company credit cards or prepaid cards for authorised expenses empowers employees and minimises reimbursement delays.
Employee Out-of-Pocket: When employees pay for travel expenses upfront, a clear and efficient reimbursement process is essential to ensure their satisfaction.

Regardless of the chosen method, a comprehensive expense policy outlining eligible expenses, spending limits, and the reimbursement process is key.

Additionally, a Travel and Expense Management consultant can help you simplify expense reporting, receipt capture, and even automate approvals when possible.

How can I track and manage travel costs more effectively?

Here’s how Travel and Expense Management (TEM) empowers you to effectively manage travel costs:

Real-Time Visibility: Gain instant insights into all travel spending, eliminating guesswork and pinpointing areas for cost savings.
Data-Driven Decisions: Leverage historical data to create accurate budgets and forecasts, ensuring you’re allocating resources efficiently.
Automated Controls: Set spending limits and automate expense categorisation, streamlining the process and minimising errors.
Reduced Paperwork: Ditch manual reports and embrace mobile apps for real-time expense submission, simplifying tracking and boosting compliance.

With a procurement transformation consultant, you’ll find the right approaches that will empower you to move beyond reactive cost tracking and take a proactive approach to optimising your travel program.

How does real-time expense tracking improve the expense management process?

Real-time travel expense tracking offers a multitude of benefits for organisations.

It provides immediate visibility into all spending, fostering compliance and accelerating reimbursement timeframes.

By relying on up-to-date data, businesses can make more informed decisions, while automating data entry minimises errors and streamlines the entire expense management process, leading to improved overall efficiency.